Universal Bookkeeping and Accounting Services | www.accountants.fromamericatotheworld.com

UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES

Global leader of Bookkeeping & Financial Accounting Business

Guidance and Consultation

◙ Are you spending too much time managing your books and not enough time running or growing your business?

◙ Do you find that you are cutting corners, or you are uncomfortable with your accounting because it is too time consuming, or you do not really understand how to do some of it?

◙ Do you want professional grade accounting and marketing but either cannot afford it or simply do not have the need for a full time accounting person or department?

◙ Do you want the flexibility to examine your accounts whenever and wherever you’d like, combined with the peace of mind that your books are being maintained by dedicated professionals?

Driven by Success

At UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES, we believe that successful businesses are built and maintained by focusing on activities that generate revenue. Our mission is to enable our clients to focus on those activities by providing them with a full-service accounting department to handle everything from daily tasks to weekly, monthly and annual financial reporting.

Driven by Need

Business owners and management personnel need timely and accurate financial data in order to make informed business decisions. UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES has developed and standardized processes and procedures to capture business activity and design reports that provide our clients with this data as needed. Once the type and frequency of reports needed for a client is determined, UBAMS delivers these reports on time, every time.

WE STRONGLY CONSIDER THAT YOUR SUCCESS IS OUR SUCCESS

Employing a bookkeeper in-house can be expensive. The cost is not just composed of salary, but other direct costs such as employer payroll taxes, worker's compensation, medical insurance, retirement plans, and other benefits. Additionally, employee vacation and sick days should be considered too. And don’t forget the time and expenses to place classified ads, as well as interviewing, screening, testing, and training an employee.

Outsourcing with UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES is the best long term contracting of a company’s business processes to an outside service provider, which helps to increase shareholder value by reducing the costs of non-core functions.

UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES fees provide superior service to your company are quite competitive by comparison and we provide flexibility in adjusting the level of service to meet the seasonal needs of your business.

Since UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES maintains your general ledger and subsidiary schedules as part of the ongoing recording of data and preparation of documents, your year-end work can be significantly reduced. That translates into lower accounting fees and faster turnaround time in preparing tax returns and financial statements.

UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES handles all your monthly accounting needs: Cash receipts and disbursements, payroll, bank reconciliations, credit card reconciliation and recurring reports. Your bookkeeper is in contact with you all the time by instant messenger, email or phone with any questions or concerns.

Additionally, the UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES Open System Interconnection (OSI) can work with your tax professional throughout the year to ensure that your books are tax ready.

Alternately, The UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES OSI provides tax preparation services for existing clients as needed.

UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES conducts a periodic review of your general ledger with the bookkeeper to ensure all activity is posted correctly and that any necessary cash to accrual or income recognition adjustments have been made. After each monthly review, the controller issues financial statements and locks your accounting data file for the period so that no data can be changed after the reports are issued without the controller’s full knowledge and permission. The controller then distributes the financial reports package for the month to designated personnel at your company. Monthly or quarterly, this report package will include a management letter explaining the significance of your financial reports and calling your attention to critical business ratios and areas of concern, and an invitation to meet with the controller for a thorough review and discussion of your financial reports.

	What do you get with us?
	◙ Every financial bookkeeping and accounting/marketing services is an integral part of the smooth and successful functioning of your business.
	◙ High quality, fast and reliable bookkeeping services for accounting and bookkeeping business.
	◙ Capitalize on efficient and quality bookkeeping, accounting and financial services.
	◙ Our bookkeeping services strive to help clients to achieve operational efficiency by providing expertise and experience handling almost all the popular and widely used bookkeeping and accounting software with the flexibility to respond to today’s ever-changing business environment.

	What do we offer to you?
	UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES helps clients to save on finance and accounting operating costs through the following services:
	• Accounting Reconciliation • General Ledger Maintenance • Inventory Reconciliation • Payroll Processing • Cash Flow Management • Payroll Administration • Budgeting • Credit Card and Bank Reconciliation • Taxation Services • VAT Services • Accounting Software

	What makes us better?
	◙ UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES is the virtual accounting department for your business.
	◙ UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES is a daily accounting & bookkeeping service working in real time.
	◙ Our clients have accurate and up-to-date financial information on a daily basis.
	◙ Our clients can be in contact every day with their bookkeeper by instant messenger (IM), email, or phone for the same full charge
	◙ UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES develop the policies and procedures to streamline your accounting process to increase the overall efficiency of your business operations.

Typical Business Revenues $0.00 - $500,000 a year

Bookkeeping Functions Performed Monthly:

• Record Bank Deposits
• Record Checks Disbursed
• Record Credit Card Transactions
• Record Bank Charges
• Prepare Bank Reconciliation
• Prepare Credit Card Reconciliation
• Record Payroll (via third party payroll service provider)

Monthly Reporting:

• Balance Sheet
• Monthly P&L Statement
• Year-to-Date P&L Statement
• Statement of Cash Flow
• General Ledger
• Bank Reconciliation Reports
• Credit Card Reconciliation Reports

Additional Services:

• Monthly or Quarterly Telephone Consultation to Review Financials
• Budgeting
• Sales Tax Reporting
• Tax Preparation
• Tax Planning
• Estimated Tax Payments
• QuickBooks Hosting
• Virtual File Room
• Financial Dashboard

UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES handles all your daily accounting needs: invoices and statements, accounts payable, cash receipts and disbursements, payroll, bank reconciliations and recurring reports.

Accounts Receivable

Get your invoices out promptly and send monthly statements on the date of your choice.

UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES offers two options:
• We prepare your sales invoice from information you email to us. We email you the final invoice for approval.
• You generate invoices and statements through time and billing software. We can print and mail or email customer invoices and statements on your behalf.

Accounts Receivable reports for collection and cash flow management are prepared and delivered to you on a schedule of your choice. Finance changes are assessed on overdue invoices based on your company’s payment terms and conditions, and statements can be initiated and transmitted on a schedule of your choice.

Accounts Payable

Invoices you receive from vendors will need to be scanned and emailed to us. Alternately, you can have vendor invoices mailed or emailed directly to us for processing. On a schedule determined by you, your we will email you a report of all open vendor invoices. Just indicate which invoices you want paid, then email the report back. We will set up the requested bill payment checks in your accounting file.

Cash Receipts

Prior to taking deposits to the bank, you will scan the deposit slip and each of the items to be deposited. Then create an email and upload the file at your convenience. We will post the customer payments against the appropriate customer invoices and record the bank deposit.

Payroll Services

We either processes payroll or makes the necessary entries to record payroll processed by a third-party provider. In either case, payroll entries will include complete recording of gross wages, employer taxes and other payroll expenses, and payroll liabilities, and quarterly and annual reconciliation of general ledger balances to payroll returns. If needed, We can also initiate transfers from your operating bank account to your payroll bank account to cover payroll if these accounts are held by the same bank.

Banking Activities

Bank account activity is daily updated in your accounting file, so that you always know your available cash balance. Transactions that appear in your bank account: We will inform you of these transactions and request supporting information by email. Bank account balance notifications and cash receipts and disbursement reports can be emailed to you daily, weekly, or monthly as desired.

Banking, credit card, and loan accounts are reconciled to the corresponding statements each month, and the reconciliation reports are emailed to you promptly. When emailing the reconciliation report, We will call your attention to old outstanding items that require resolution and will also provide a list of any missing check numbers for security and control purposes.

Business Filings

We will prepare required business returns such as sales tax, business license tax, personal property tax, and various industry specific tax filings. Your bookkeeper will either file these returns electronically upon approval, or email the completed tax forms to you for signature and mailing. All such filings are reviewed and approved by your Accounting Manager before being submitted to you for final approval.

Bank Reconciliation

Reconciling your business checking account each month allows us to keep your bank account, accounting, and taxes up-to-date.
Having us reconcile your account each month allows you to:
• Identify lost checks, lost deposits and unauthorized wire transactions.
• Detect and prevent excess/unjustified bank charges and ensures transactions are posted correctly by your bank.
• Detect and prevent embezzlement of funds from within your company.
• Know how your business is doing. You can't really know unless all accounts are reconciled and properly accounted for on your financial statement.
• Manage your cash more effectively. Proper management of funds not only saves money, it makes money for you.
• Protect yourself. Crime exists. By timely reconciling and promptly objecting to your bank about any unauthorized, fraudulent or forged checks presented to your bank and paid by that bank, you can relieve your agency of responsibility for the shortfall and transfer the risk to the bank. This reason to reconcile alone should be enough.
• Sleep Better. You will sleep more peacefully at night knowing your bank accounts are reconciled, in balance and that all escrow funds, accounts, checks and disbursed funds are properly accounted for.

Income Statement

An income statement, otherwise known as a profit and loss statement, basically adds an itemized list of all your revenues and subtracts an itemized list of all your expenses to come up with a profit or loss for the period.
An income statement allows you to...
• Track revenues and expenses so that you can determine the operating performance of your business.
• Determine what areas of your business are over-budget or under-budget.
• Identify specific items that are causing unexpected expenditures. Like phone, fax, mail, or supply expenses.
• Track dramatic increases in product returns or cost of goods sold as a percentage of sales.
• Determine your income tax liability.

Balance Sheet

A balance sheet gives you a snapshot of your business' financial condition at a specific moment in time. A balance sheet helps you...
• Quickly get a handle on the financial strength and capabilities of your business.
• Identify and analyze trends, particularly in the area of receivables and payables. For example, if your receivables cycle is lengthening, maybe you can collect your receivables more aggressively.
• Determine if your business is in a position to expand.
• Determine if your business can easily handle the normal financial ebbs and flows of revenues and expenses.
• Determine if you need to take immediate steps to bolster cash reserves.
• Determine if your business has been slowing down payables to forestall an inevitable cash shortage.

Balance sheets, along with income statements, are the most basic elements in providing financial reporting to potential lenders such as banks, investors, and vendors who are considering how much credit to grant you.

Maintaining a Clean General Ledger

The general ledger is the core of your company's financial records. These records constitute the central "books" of your system. Since every transaction flows through the general ledger, a problem with your general ledger throws off all your books.

Having us review your general ledger system each month allows us to hunt down any discrepancies such as double billings or any unrecorded payments. Then we'll fix the discrepancies so your books are always accurate and kept in tip top shape.

Great Ideas for your Business Success

Marketing Services

UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES has a professional team of advertising and marketing experts who are ready to develop a complete e-marketing program based in the Web 3.0 trends and strategies, specially suited for your company.

UNIVERSAL BOOKKEEPING, ACCOUNTING & MARKETING SERVICES offers companies, government institutions, nongovernment organizations (NGO), and individuals reliable, high-quality, and cost-effective advertising and marketing consulting and developing services to reach targeted global markets.

Your Benefits:

◙ Get online visibility to generate new business leads

◙ Increase your company's sales and profits

◙ Target authentic potential customers of your company's offer

◙ Reinforce your company's branding

◙ Create an excellent brand value for your customers

◙ Access to new markets

◙ Reduce your costs of doing business

Our Strategies:

◙ Market research and categorization of your business on the web

◙ Construction of a potential online market for your business

◙ Web development based on the latest e-marketing trends

◙ Development of integrated campaigns for online marketing and advertising

◙ Strategic online advertising and use of other online resources, such as social networks, public forums, blogs and e-mailing lists

◙ Your company's website optimization for search engines

◙ Pay per click advertising

◙ Online Public Relations

◙ Merchandising